Job Overview:
We are seeking a highly organized, proactive, and dedicated Virtual Assistant to support our healthcare client. The ideal candidate will be a master multi-tasker with excellent communication skills and an upbeat attitude. The Virtual Assistant will provide high-level administrative support, ensuring the efficient operation of the client.
Responsibilities:
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Administrative Support: Provide comprehensive administrative support to clients, including managing schedules, coordinating meetings, and handling correspondence.
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Inbound and Outbound Call Handling: Receives inbound calls from customers and occasionally does outbound calls to coordinate important information.
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Calendar Management: Efficiently manage and organize the client’s calendar, scheduling appointments, meetings, and travel arrangements.
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Communication: Serve as the primary point of contact between the client and internal and external team members, managing information flow in a timely and accurate manner.
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Meeting Coordination: Organize and prepare for meetings, including gathering documents, creating agendas, taking minutes, and following up on action items.
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Travel Arrangements: Plan and coordinate travel itineraries, accommodations, and logistics for domestic and international travel. Knowledge of navigating Uber applications.
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Document Management: Prepare, review, and edit documents, reports, presentations, and other correspondence.
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Project Management: Assist with special projects and initiatives, ensuring timely and successful completion.
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Confidentiality: Handle sensitive information with the highest level of confidentiality and professionalism.
Qualifications:
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Bachelor’s degree in Business Administration, Management, or a related field preferred.
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Minimum of 2-4 years of experience as a Virtual Assistant or in a similar administrative role.
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Exceptional organizational and time-management skills.
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Strong verbal and written communication skills.
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Knowledge in the MS Office (Excel, Word, etc.) or Google Workspace (G Suite) and agility in learning new internal software and systems.
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Ability to manage multiple tasks and projects with a high level of detail and accuracy.
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Strong problem-solving skills and the ability to work independently.
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Professional demeanor and strong interpersonal skills.
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Ability to handle confidential information with discretion.
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Flexibility to work outside of standard business hours as needed.
Minimum Requirements:
- i5 10th Gen or equivalent, 8GB RAM, 2GB Video Card or Integrated Graphics Card, Windows 10 or macOS (no Netbooks or Chromebooks), Headset with noise cancellation feature
- Main Internet should be minimum of 20MBPs, wired only
- An Antivirus Software should be installed, activated and updated
- Backup Internet
- Quiet Workplace
If you are qualified or you know someone who is interested, please complete the Application Form and the English Proficiency Test below:
